| Reception |
First-come-first-served care - Two waiting stages: reception and test room; - Incomplete or incorrect forms received from the UBS. |
VSM, kaizen, 5S, standard work; Work according to takt time (standard time), and cellphone layout |
- Service carried out by scheduling by hour blocks (blocks of appointments scheduled by hour); - Requiring complete and correct completion of UBS requests |
2 |
Waiting time reduction of 180 minutes. Avoid rework |
| Imaging sector |
- Excess of sheets and worksheets with the same purpose; -Conventional mammography device. |
VSM, kaizen, 5S, standard work; Zero defect quality control |
- Reduction of sheets and worksheets; - Replacement of the conventional mammography device with the digital one |
2 |
Reduction of waiting time (from 55 minutes to 40), improved image quality, investment return, increased image quality, reduced steps in the work process, and increased user and technician satisfaction |
| Report analysis sector |
The doctor comes once a week to do the tests |
VSM, work according to takt time (standard time) |
Availability of daily medical workload |
1 |
- Accumulation of tests to analyze and delay in issuing reports; - The daily availability of physicians to carry out reports would imply an impact on reducing the LT from seven days to 24 hours |
| Report issuing sector |
- Insufficient number of computers; - User is notified when the test is ready to be received; - Does not provide UBS with information about users who underwent tests; - Administrative agent informs the user when the test is altered and about scheduling with a mastologist |
VSM, Gemba, kaizen, 5S, standard work, teamwork, multifunctional workers, work according to takt time (standard time) |
- Acquisition of a computer; - Deadline for receiving the test already defined and informed to the user when the test is performed; - UBS receives information about users who underwent tests for better follow-up; - Establishment of a protocol that guarantees humanized and receptive diagnostic communication |
3 |
- Acquisition of a computer for typing reports would take LT from two days to 24 hours; Lead time of two days. - Work backlog due to waiting for the test and computer unavailability; - Time reduction and care coordination by the PHC |
| Specialist/mastologist outpatient clinic |
Appointments with specialists scheduled for users with tests moved to the nearest available date. |
VSM, work according to takt time (standard time) |
Protected slots in specialists’ agendas daily for users with altered tests |
1 |
Scheduling from 72 to 24 hours |